Events Executive

Whitechapel Gallery is hiring an events executive. The postholder’s main responsibilities are securing and managing all commercial venue hire across the Gallery’s available spaces to meet a set income target and deliver an excellent standard of client service. The Events Executive will also contribute to the management of the Gallery’s internal events, as determined by organisational requirements and staff capacity.

Main Responsibilities

• Be responsible for securing and delivering venue hire events to achieve or exceed income targets in line with the Ventures Business Plan

• Act as the main point of contact for incoming hires, from enquiry to delivery

• Maximise the number of clients attending site visits, talking through what the Gallery can offer, in liaison with catering and other external suppliers

• Increase the value of each hire by proactively seeking to upsell occupancy, equipment and catering from the preferred suppliers list

• Proactively contact potential clients and convert into sales, if spaces are available and unused

• Capitalise on the potential for revenue generation that the Gallery’s exhibitions programme will provide

• Occasionally help coordinate internal commercial events such as professional development courses

• Explore potential of regular venue hires to ensure a fixed income stream

• Regularly report to the Head of Events on sales and approaches made to prospective clients

• Ensure all marketing resources including Whitechapel Gallery website, brochures, social media and listings on external events websites are up to date and utilised efficiently

• Liaise with the Communications Department on generating marketing material including e-bulletins and print collateral when needed