Events Team Assistant

Main Responsibilities

Administration

• Act as main point of contact for contributors to New Scientist Events

• Manage contracting process and content submission with event contributors

• Track ticket sales and update relevant documents

 Show Content and Programme Support

• Work with the Head of Event Production to support speaker invitations

• Support Events and Projects Executive with onsite logistics for live events.

• Update the website with event content as confirmed

• Prepare briefing documents and FAQs for event contributors

• Work closely with livestreaming partner to ensure the smooth running of virtual events

• Pre and post-event administration including invoicing for speakers and other suppliers and sharing visitor survey data.

 Sales Support

• Administrative support for exhibitor and sponsorship contracts, invoicing and reporting

• Managing comms with exhibitors and sponsorship and answering general enquiries.

• Maintaining CRM database for exhibitor and sponsorship client for New Scientist Live (Salesforce)

• Administrating process for issuing exhibitor passes and exhibitor comp tickets and assisting onsite with exhibition liaison.

• Assisting with on-site rebook process and preparing onsite materials for rebooking campaign